Program Coordinator, Public Programs Unit

Washington, District of Columbia, United States Full-time

Program Coordinator, Public Programs Unit

Washington, District of Columbia, United States

ABOUT EQUAL JUSTICE WORKS:

The mission of Equal Justice Works is to create opportunities for lawyers to transform their passion for equal justice into a lifelong commitment to public service. We believe that a community of lawyers committed to public service can fulfill our nation's promise of equal justice for all. Please go to www.equaljusticeworks.org to learn more. 

Equal Justice Works provides a continuum of opportunity that begins with incoming law school students and extends into later careers in the profession. From advocating for law school programs that instill public service values among students, to creating summer and postgraduate public interest jobs, to addressing the staggering educational debt that blocks lawyers from going into public service, Equal Justice Works inspires and provides opportunities for the legal community to change lives, make careers, and deliver on the promise of justice for all.

GENERAL JOB DESCRIPTION:

The Program Coordinator supports the work of the Senior/Program Manager (Manager) and Director/Associate Director of the Public Programs Unit. The Public Programs Unit oversees a portfolio of grant-funded fellowship programs which deploy cohorts of fellows to address civil legal aid justice gaps. The Program Coordinator primarily provides administrative support to the Manager in the day to day operations throughout the fellowship program lifecycle to ensure the successful start-up, coordination, implementation and delivery of program activities to achieve defined outcomes. The position is full-time and based in Washington, DC.  

RESPONSIBILITIES:

  • Supports Manager in day to day operations of assigned fellowship programs, with assigned responsibilities for program administration activities

 

  • Under the direction of the Manager, supports program start up, implementation and/or continuation activities

 

  • Supports monitoring of program timelines and operational plans to track project milestones and ensure award compliance

 

  • Acts as administrative point person for host organizations, fellows and other program stakeholders. Facilitates ongoing communication and information sharing

 

  • Assists Manager in coordinating competitive host organization and recruitment, supports Manager in periodic program monitoring activities, including conducting desk reviews

 

  • Leads monthly/quarterly review of periodic expense reports for compliance with donor and/or federal requirements and subaward budgets

 

  • Maintains a general understanding of compliance regulations, grant conditions, and internal policies and procedures to effectively identify and raise issues to Unit management

 

  • Supports management of program data, reviews and provides input on reports

 

  • Provides administrative support on program-specific training and technical assistance activities, such as webinars/teleconferences and in-person events, executes on assigned annual Leadership Development Training program deliverables

 

  • Provides general input to the Manager into continuous improvement of program strategies and operational tools

 

  • Provides range of general administrative support as assigned, including invoicing, scheduling, travel planning, notetaking, maintaining program files, etc.
  • Participates in broader Public Programs Unit-wide activities and initiatives, and acts as a liaison and program/Unit representative for internal committees as assigned

 

  • Supports business efficiency, knowledge and continuity through onboarding new hires and cross training staff (both within and outside of the unit)

 

  • Undertakes other duties as assigned by Manager or by Unit Director

QUALIFICATIONS:

  • Undergraduate degree with two or more years of related experience in project management
  • Ability to work independently, using discretion and independent judgment, make recommendations on project direction to supervisor
  • Professional demeanor and excellent customer-service oriented mindset
  • Attention to detail and ability to manage multiple priorities with a range of complexity
  • Strong, professional oral and written communication skills
  • Good problem solving skills and judgment, with an ability to maintain professional, upbeat attitude and sense of humor
  • Demonstrated commitment to growth, meeting a high bar, and contributing to a positive workplace culture of continuous improvement and teamwork
  • Previous experience with nonprofits, grant-funded programs a plus
  • Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, DynamicsSL), knowledge of basic data input software/databases, mathematical acuity

SALARY AND BENEFITS:

  • Comprehensive and generous benefits package including annual professional funds, loan repayment assistance, full healthcare coverage, dental and 401k retirement plan. 

HOW TO APPLY:

The position is available immediately, and will be open until we find the right candidate. Applicants should send a resume and cover letter describing in detail their experience, qualifications and why they would be a good fit. Applications without cover letters will not be reviewed.